Remote executive assistant who works your full-time schedule
Some leaders do not need a few hours of help, they need a right hand who is online when they are, all week. A remote executive assistant works 30 to 40 hours a week, keeps most of the executive's working day in common, and becomes part of the team in the same way an in-office assistant would, without the relocation, the desk or the commute. On Aides you search ID-verified assistants who want a full-time engagement, see exactly how many of your hours they cover, run a paid trial task and then hire and pay your assistant directly.
- Every assistant passes an ID and liveness check. No AI personas.
- You pay your assistant directly. No markup.
What a full-time remote executive assistant owns
With a full week of hours, the role moves from support to ownership. Your assistant runs whole processes end to end and represents the executive's office to the rest of the company.
- 01 The executive's calendar in real time, including same-hour changes during the day.
- 02 A shared inbox for the office of the executive, answered in the leader's voice with agreed sign-off rules.
- 03 Running the weekly leadership meeting, from agenda and pre-reads to minutes and action tracking.
- 04 Project coordination for initiatives the executive sponsors, with a status table updated twice a week.
- 05 Live support during the day, such as joining calls to take notes, pulling a file in minutes or drafting a reply while the meeting runs.
- 06 Event and offsite logistics, from venue shortlists to attendee lists and day-of schedules.
- 07 Hiring coordination for the executive's direct reports, including interview scheduling and candidate communication.
- 08 Office of the executive reporting, for example a Friday summary of decisions, open items and next week's priorities.
- 09 Vendor and contract tracking with renewal reminders.
Hours, overlap and what full-time means here
Full-time remote work on Aides typically means 30 to 40 hours a week on a fixed schedule. The deciding factor is overlap. For live support the assistant should share at least six of the executive's working hours each day, and many leaders ask for seven or eight. That rules some time zones in and others out, which is why the Aides search starts with your working hours rather than a country. An assistant on the opposite side of the world may be excellent but is the wrong fit for this role, while one with a shifted schedule that matches your day is a strong one. If you only need 15 to 25 hours of calendar and inbox work, the part-time executive virtual assistant page covers that setup.
- 30 hours a week, six shared hours a day, five days.
- 35 hours a week, seven shared hours a day.
- 40 hours a week, a full workday in common.
How to hire a full-time remote assistant on Aides
A full-time hire deserves a two-stage trial, because you are choosing a colleague, not only a contractor. See the base process in how to hire a virtual assistant.
- 01 Search for executive support and set your working hours, then sort by the highest daily overlap.
- 02 Shortlist assistants who state availability for 30 hours or more and whose skills test results show strong written English.
- 03 Message each with the full schedule, the tools and the expected start date.
- 04 Run a first paid trial of two hours, such as a daily brief built from a forwarded batch of real emails.
- 05 Run a second paid trial of one full overlapping day with live requests, for the final two candidates.
- 06 Hire, sign a written agreement that covers hours, rate, confidentiality and notice, and pay your assistant directly.
What a remote executive assistant costs per month
For full-time remote executive support the typical rate band is 12 to 40 USD per hour, depending on seniority and how much of the day overlaps. A worked example at 40 hours a week and a typical 20 USD per hour is 40 x 20 x 4.33 = 3,464 USD per month, paid to your assistant. At 30 hours and the same rate it is 30 x 20 x 4.33 = 2,598 USD per month. There is no placement fee and no percentage on top. A leader with one full-time assistant fits Starter, and a leadership team with an assistant per executive fits Business. Every option is on the virtual assistant cost page.
| Setup | Typical monthly cost to the assistant |
|---|---|
| 30 hours at 20 USD | 2,598 USD |
| 40 hours at 20 USD | 3,464 USD |
| 40 hours at 30 USD | 5,196 USD |
Why a full-time right hand must be a confirmed person
A full-time executive assistant sees nearly everything the leader sees. No profile on Aides goes live until its owner has matched a government ID to a live camera check, proved they are an adult and uploaded a real photo of themselves. Synthetic personas are not allowed. The person who passes your two-stage trial is the person who joins your team. Read the detail of each check on our verified virtual assistant page.
- Government ID and liveness checks before the profile is visible.
- Identity verification report per hire on Business and Enterprise.
- Roles and permissions for your own team on Business and Enterprise.
FAQ
Is a remote executive assistant an employee?
On Aides you agree the arrangement directly with your assistant, who usually works as an independent contractor. If you want an employment relationship, check the rules where your company and your assistant are based with your own advisor.
How many overlapping hours do I need for live support?
Plan for at least six shared hours a day. Below that, same-hour requests start to wait until the next morning, which defeats the purpose of a full-time role.
Should I pay hourly or a fixed monthly amount?
Both are common. A fixed monthly amount for a set schedule is simpler for full-time work, while hourly with a timesheet log suits the first month while you learn the real workload.
How do I onboard a full-time assistant in the first week?
Give tool access on day one, share a written list of priorities and people, schedule two 15 minute check-ins a day and a longer review on Friday. Most assistants run the calendar alone within two weeks.
What happens with time off and holidays?
Agree on paid or unpaid time off, public holidays and backup cover in the written agreement before the start date. Some teams hire a part-time second assistant to cover leave.
Find a full-time assistant who shares your day
Enter your working hours and see verified executive assistants ranked by overlap and availability.