AxisCare pricing and what a small agency pays instead

What AxisCare costs according to public sources

AxisCare is established home care software for scheduling, clock in, billing and payroll. Its own site asks you to contact sales, so every number below comes from third parties and should be treated as an estimate to confirm in a quote.

These are not AxisCare's published prices. When you ask for a quote, get the monthly price at your current client count and at double that count, every module priced separately, any onboarding or data migration fee, the contract length and the notice needed to cancel.

What drives the quote

Most home care software prices on three things. The first is client count, because it tracks your revenue. The second is modules, such as scheduling, billing, payroll export, EVV and reporting, which may be bundled or sold apart. The third is services, meaning setup, training and migration of your old spreadsheets. A low sticker price with each of these added later is not the real price. Compare total yearly cost for your agency size, not the entry price.

What Aides costs

Aides is priced by the number of clients you schedule in a billing month, not by caregivers.

Every plan includes scheduling with recurring visits, the caregiver web app with GPS clock in and out, care plans and visit notes, hours reports and client invoices. Agency and Growth add payroll CSV export and overtime alerts. Growth adds EVV CSV export, roles and permissions and an audit log. Caregivers are unlimited on every plan, there is no setup fee and the yearly price is half the monthly one. See the full home care software pricing.

Where AxisCare is the better choice

Be honest about fit. AxisCare has been on the market for years and is built for a wide range of agencies. If you need Medicaid and insurance billing, a submission to your state's EVV aggregator, a native app in the app stores or a long list of integrations, check those features first, because Aides does not offer them. Aides is built for private pay, non medical and private duty agencies that want a connected schedule, caregiver clock in and invoices at a price they can read on a web page.

Where a flat price makes sense

Aides fits best when your agency has 10 to 200 clients, is paid privately by families, and runs on spreadsheets and texts today. Then the questions are simple. Can the office build next week without a double booking? Can a caregiver clock in from a phone? Can the invoice be created from the visits that really happened? With that scope, paying per client band is easier to budget than a quote that moves with every module. Try the scheduling demo first and see the week built for you.

How to compare two quotes fairly

Put both options on one page with the same assumptions: your current client count, the count you expect in 12 months, the number of office users, and whether you need payroll export and EVV data. Add every fee for the first year, including onboarding. Then check what leaving costs, that is, whether you can export your clients, visits and invoices if you cancel. Keep your signed service agreements in order too, since moving systems is a good moment to tidy them with contract management software.