AxisCare alternative for small private pay agencies
Aides is an AxisCare alternative for small private pay home care agencies that want a published price. You get scheduling, caregiver GPS clock in, care plans, hours and client invoices in one web app, with unlimited caregivers and no setup fee. Starter is 149 USD per month for up to 25 clients, and you can try the demo before you create an account.
Why agencies look for an AxisCare alternative
AxisCare is established software with a broad feature list. Owners of small agencies tend to leave for the same reasons: the price is only given after a demo, the cost grows with clients and modules, and the setup is sized for an office with several staff. If you schedule, bill and answer the phone yourself, a quote process is a poor fit.
AxisCare and Aides side by side
| AxisCare | Aides | |
|---|---|---|
| Pricing | Quote based. Third party directories report about 200 to 325 USD per month to start | 149, 249 or 449 USD per month, published |
| Setup fee | Ask in your quote | None |
| Caregivers | Confirm limits in your quote | Unlimited on every plan |
| Scheduling and clock in | Yes | Yes, with recurring visits and GPS clock in from the phone browser |
| Client invoices | Yes | Yes, from completed visits |
| Medicaid billing and state EVV submission | Check with the vendor | Not offered |
| Native mobile app | Check with the vendor | No, caregivers use the phone browser |
| Best for | Agencies needing broad features and payer billing | Private pay, non medical and private duty agencies |
Competitor pricing comes from third party listings and is not a vendor price list, so confirm it in a written quote.
What you get with Aides
- Weekly schedule with recurring visits and conflict checks.
- Auto fill that proposes caregivers by skills, availability and continuity.
- Caregiver web app with assigned visits, tasks, notes and GPS clock in and out.
- Care plans and client records with weekly hours and bill rate.
- Hours report that flags time above 40 hours.
- Client invoices from completed visits, plus payroll CSV on Agency and EVV CSV export on Growth.
Plans
| Plan | Monthly | Yearly (per month) | Clients | Office users |
|---|---|---|---|---|
| Starter | 149 USD | 74.50 USD | 25 | 3 |
| Agency | 249 USD | 124.50 USD | 75 | 8 |
| Growth | 449 USD | 224.50 USD | 200 | 25 |
Yearly billing is half the monthly price. See home care software pricing for what each plan includes.
How to switch
Enter caregivers with availability and skills, add clients with care plans and weekly hours, place the standing visits, and send caregivers a sign in link. A small agency usually finishes in an afternoon. Keep an export of your history from the old system. For the scheduling side see caregiver scheduling software, and for the price breakdown read AxisCare pricing.
Where AxisCare is the better choice
If you bill Medicaid or insurance, submit visits to a state EVV aggregator, need a native app or many integrations, stay with a platform built for that. Aides is for agencies paid privately by families.
FAQ
What is the best AxisCare alternative for a small agency?
The best alternative depends on your payer mix. For a private pay agency with 5 to 200 clients, Aides gives scheduling, GPS clock in, care plans and invoices from 149 USD per month with unlimited caregivers. For Medicaid billing or state EVV submission, AxisCare may fit better.
How much does AxisCare cost compared with Aides?
AxisCare does not publish prices. Third party directories report starting points of about 200 to 325 USD per month, and the quote depends on clients and modules. Aides publishes 149, 249 and 449 USD per month with no setup fee.
Can I move from AxisCare to Aides?
Yes, for the private pay scope. You enter caregivers, clients and recurring visits, and the same data drives the schedule, hours and invoices. Export your client and visit history from your current system before you cancel.
Does Aides do Medicaid billing or state EVV submission?
No. Aides does not offer Medicaid billing or submission to a state EVV aggregator. Growth includes an EVV CSV export you can use with your own process. Check your state rules first.
Do caregivers need to download an app?
No. Caregivers sign in from the phone browser on iPhone or Android, see their visits and clock in with GPS.
Run next week on one schedule
Try the scheduling demo, then start your agency account.