AlayaCare pricing and what a small agency pays instead

What AlayaCare costs according to public sources

AlayaCare is a large platform that serves home care, home health and community care providers. Its own site sends you to sales, so every number below comes from third parties and is an estimate.

None of these is an AlayaCare price list, and the sources disagree. That spread is the point. The number you pay depends on modules, volume and what you negotiate.

What drives an AlayaCare quote

Platforms with clinical and non clinical modules price on several levers at once. Service hours or client volume set the base. Each module you add, such as scheduling, billing, payroll, EVV or reporting, can change it. Services such as setup, training and moving your old data are often a separate one time charge. A private pay agency that only needs a schedule, caregiver clock in and invoices can end up paying for a breadth of features it never opens.

Before you accept a quote, ask for the monthly price at your client count today and at double that count, which modules are included, the one time fees, the contract length and the notice to cancel. Ask whether you can export clients, visits and invoices if you leave.

What Aides costs

Aides is priced by the number of clients you schedule in a billing month, not by caregivers.

Every plan includes scheduling with recurring visits, the caregiver web app with GPS clock in and out, care plans and visit notes, hours reports and client invoices. Agency and Growth add payroll CSV export and overtime alerts. Growth adds EVV CSV export, roles and permissions and an audit log. Caregivers are unlimited on every plan. See the full home care software pricing.

Where AlayaCare is the better choice

If you run a mixed agency with skilled nursing, need clinical documentation, Medicaid or insurance billing, a native mobile app, or a long list of integrations, a platform like AlayaCare is built for that and Aides is not. Aides does not do Medicaid billing, submission to a state EVV aggregator, native apps or text messages. It is built for private pay, non medical and private duty agencies.

Where a published price makes sense

A private pay agency with 10 to 200 clients, paid by families, usually asks three plain questions. Can the office build next week without a double booking? Can a caregiver clock in from a phone? Can the invoice come from the visits that actually happened? For that scope a flat price per client band is easier to budget than a quote that moves with each module. See how home care scheduling software builds the week, and try the scheduling demo before you create an account.

Comparing two quotes fairly

Put both options on one page with the same assumptions: current clients, expected clients in 12 months, office users, and whether you need payroll export and EVV data. Add every first year fee. Moving systems also exposes billing habits. If late client payments are part of why you are switching, a tool that chases unpaid invoices automatically can sit next to your scheduling system.

When a small agency outgrows a spreadsheet

Three signs: you double booked a caregiver, a client asked who was coming and nobody knew, or a caregiver went past 40 hours and you found out on payroll day. Any one of these costs more than a month of Starter. For a smaller setup see home care software for small agencies, and for another vendor breakdown read the AxisCare pricing post.