ClearCare alternative for small private pay agencies
Aides is a ClearCare alternative for small private pay home care agencies that want a published price. You get scheduling, caregiver GPS clock in, care plans, hours and client invoices in one web app, with unlimited caregivers and no setup fee. Starter is 149 USD per month for up to 25 clients, and you can try the demo before you create an account.
Why agencies look for a ClearCare alternative
ClearCare is established software for non medical home care, and its listings now point to WellSky Personal Care. Pricing is quote based, and third party estimates run from about 500 to 1,500 USD per month with onboarding fees reported at 3,000 to 10,000 USD. For an owner who schedules, bills and answers the phone, a quote process and a large onboarding charge are the usual reasons to look elsewhere.
ClearCare and Aides side by side
| ClearCare | Aides | |
|---|---|---|
| Pricing | Quote based. Third party estimates about 500 to 1,500 USD per month | 149, 249 or 449 USD per month, published |
| Onboarding fee | Estimated 3,000 to 10,000 USD by third parties, confirm in your quote | None |
| Caregivers | Confirm limits in your quote | Unlimited on every plan |
| Scheduling and clock in | Yes | Yes, with recurring visits and GPS clock in from the phone browser |
| Client invoices | Yes | Yes, from completed visits |
| Medicaid billing and state EVV submission | Check with the vendor | Not offered |
| Native mobile app | Check with the vendor | No, caregivers use the phone browser |
| Best for | Agencies needing broad features, payer billing and integrations | Private pay, non medical and private duty agencies |
Competitor figures come from third party listings and are not a vendor price list, so confirm them in a written quote. Read the full breakdown in ClearCare pricing.
What you get with Aides
- Weekly schedule with recurring visits and conflict checks.
- Auto fill that proposes caregivers by skills, availability and continuity.
- Caregiver web app with assigned visits, tasks, notes and GPS clock in and out.
- Care plans and client records with weekly hours and bill rate.
- Hours report that flags time above 40 hours.
- Client invoices from completed visits, plus payroll CSV on Agency and EVV CSV export on Growth.
Plans
| Plan | Monthly | Yearly (per month) | Clients | Office users |
|---|---|---|---|---|
| Starter | 149 USD | 74.50 USD | 25 | 3 |
| Agency | 249 USD | 124.50 USD | 75 | 8 |
| Growth | 449 USD | 224.50 USD | 200 | 25 |
Yearly billing is half the monthly price. See home care software pricing for what each plan includes.
How to switch
Enter caregivers with availability and skills, add clients with care plans and weekly hours, place the standing visits, and send caregivers a sign in link. A small agency usually finishes in an afternoon. Keep an export of your history from the old system. For the scheduling side see caregiver scheduling software, and if you are also weighing other vendors see the AxisCare alternative page.
Where ClearCare is the better choice
If you bill Medicaid or insurance, submit visits to a state EVV aggregator, need a native app or many integrations, stay with a platform built for that. Aides is for agencies paid privately by families.
FAQ
What is the best ClearCare alternative for a small agency?
The best alternative depends on your payer mix. For a private pay agency with 5 to 200 clients, Aides gives scheduling, GPS clock in, care plans and invoices from 149 USD per month with unlimited caregivers. For Medicaid billing or state EVV submission, an established platform may fit better.
How much does ClearCare cost compared with Aides?
ClearCare does not publish prices. Third party directories estimate about 500 to 1,500 USD per month plus onboarding of 3,000 to 10,000 USD, and the sources disagree. Aides publishes 149, 249 and 449 USD per month with no setup fee.
Is ClearCare now WellSky Personal Care?
Listings show ClearCare has moved to WellSky Personal Care. If you hold a ClearCare contract, ask your account rep how the product and renewal terms apply to you before comparing options.
Can I move from ClearCare to Aides?
Yes, for the private pay scope. You enter caregivers, clients and recurring visits, and the same data drives the schedule, hours and invoices. Export your client and visit history from your current system before you cancel.
Does Aides do Medicaid billing or state EVV submission?
No. Aides does not offer Medicaid billing or submission to a state EVV aggregator. Growth includes an EVV CSV export you can use with your own process. Check your state rules first.
Run next week on one schedule
Try the scheduling demo, then start your agency account.