AlayaCare alternative for private pay home care agencies
Aides is an AlayaCare alternative for private pay and non medical home care agencies that want scheduling, caregiver GPS clock in, care plans and client invoices at a published price. Starter is 149 USD per month for up to 25 clients, caregivers are unlimited and there is no setup fee. You can try the demo before you create an account.
Why agencies look for an AlayaCare alternative
AlayaCare is a large platform for home care, home health and community care providers. It does not publish prices. Third party directories list a basic tier near 1,000 USD per month, and one analysis estimates about 1,650 USD per month plus a one time fee of 5,000 USD. The sources disagree, and the final number depends on modules and service hours. An owner who only needs a schedule, clock in and invoices often pays for breadth she never opens.
AlayaCare and Aides side by side
| AlayaCare | Aides | |
|---|---|---|
| Pricing | Quote based. Third party listings about 1,000 to 1,650 USD per month | 149, 249 or 449 USD per month, published |
| Setup fee | Estimated 5,000 USD by one third party, confirm in your quote | None |
| Caregivers | Confirm limits in your quote | Unlimited on every plan |
| Scheduling and clock in | Yes | Yes, with recurring visits and GPS clock in from the phone browser |
| Client invoices | Yes | Yes, from completed visits |
| Clinical documentation, skilled nursing | Yes | Not offered |
| Medicaid billing and state EVV submission | Check with the vendor | Not offered |
| Native mobile app | Check with the vendor | No, caregivers use the phone browser |
| Best for | Mixed agencies, home health, payer billing, many integrations | Private pay, non medical and private duty agencies |
Competitor figures come from third party listings, not a vendor price list, so confirm them in writing. The full breakdown is in AlayaCare pricing.
What you get with Aides
- Weekly schedule with recurring visits and conflict checks.
- Auto fill that proposes caregivers by skills, availability and continuity.
- Caregiver web app with assigned visits, tasks, notes and GPS clock in and out.
- Care plans and client records with weekly hours and bill rate.
- Hours report that flags time above 40 hours.
- Client invoices from completed visits, payroll CSV on Agency and EVV CSV export on Growth.
Plans
| Plan | Monthly | Yearly (per month) | Clients | Office users |
|---|---|---|---|---|
| Starter | 149 USD | 74.50 USD | 25 | 3 |
| Agency | 249 USD | 124.50 USD | 75 | 8 |
| Growth | 449 USD | 224.50 USD | 200 | 25 |
Yearly billing is half the monthly price. See home care software pricing for what each plan includes.
How to switch
Enter caregivers with availability and skills, add clients with care plans and weekly hours, place the standing visits and send caregivers a sign in link. A small agency usually finishes in an afternoon. Export your history from AlayaCare first. For the scheduling side see caregiver scheduling software, and if you are weighing other vendors see the ClearCare alternative and AxisCare alternative pages.
Where AlayaCare is the better choice
If you run skilled nursing, need clinical documentation, bill Medicaid or insurance, submit to a state EVV aggregator, or need a native app and many integrations, stay with a platform built for that. Aides is for agencies paid privately by families.
FAQ
What is the best AlayaCare alternative for a small private pay agency?
For a private pay or non medical agency with 5 to 200 clients, Aides covers scheduling, GPS clock in, care plans and client invoices from 149 USD per month with unlimited caregivers. If you need clinical documentation, Medicaid billing or a native app, AlayaCare is the better fit.
How much does AlayaCare cost compared with Aides?
AlayaCare does not publish prices. Third party directories list a basic tier near 1,000 USD per month, and one analysis estimates about 1,650 USD per month plus a 5,000 USD one time fee. Aides publishes 149, 249 and 449 USD per month with no setup fee.
Does Aides replace AlayaCare for a home health agency?
No. Aides is built for private pay, non medical and private duty agencies. It does not offer clinical documentation, skilled nursing workflows, Medicaid or insurance billing, or submission to a state EVV aggregator.
Can I move from AlayaCare to Aides?
Yes, for the private pay scope. You enter caregivers, clients and recurring visits, and the same data drives the schedule, hours and invoices. Export your client and visit history from AlayaCare before you cancel.
Does Aides have a native mobile app?
No. Caregivers open a sign in link in the phone browser to see assigned visits, tasks and notes and to clock in and out with GPS. There is nothing to install from an app store.
Run next week on one schedule
Try the scheduling demo, then start your agency account.