Home care software pricing comparison for small agencies
Most established home care platforms do not publish prices, so a fair comparison starts with what is public and what is only a third party estimate. Published prices for a small agency tool start at 149 USD per month. Quote based vendors are reported by directories at roughly 200 to 1,650 USD per month, sometimes with a one time onboarding fee. Use the table below, then get written quotes at your own client count.
Home care software pricing at a glance
| Vendor | Pricing model | Reported starting point | Source quality |
|---|---|---|---|
| AxisCare | Quote based | About 200 to 325 USD per month | Third party directories |
| ClearCare (now WellSky Personal Care) | Quote based | About 500 USD per month, estimates up to 1,500, onboarding 3,000 to 10,000 USD | Third party, sources conflict |
| AlayaCare | Quote based | About 1,000 USD per month, one analysis 1,650 plus 5,000 USD one time | Third party directories |
| Aides | Published, by client band | 149 USD per month, 74.50 USD per month billed yearly | The vendor price page |
None of the quote based figures is a vendor price list. They are useful to size a conversation, not to budget. See the separate breakdowns for AxisCare pricing, ClearCare pricing and AlayaCare pricing.
What moves a home care software quote
Three things. Client count tracks your revenue, so most vendors scale with it. Modules such as scheduling, billing, payroll export, EVV and reporting may be bundled or sold apart. Services such as setup, training and data migration can be a large one time charge. A low entry price with all three added later is not the real price, so compare the total for your first 12 months.
How the models differ
Per user pricing grows when you hire office staff. Per client pricing grows when you win business, which at least tracks revenue. Per company pricing hides both until renewal. A flat band is the easiest to budget: Aides charges 149 USD for up to 25 clients, 249 USD for up to 75 and 449 USD for up to 200, with caregivers unlimited on every plan.
What Aides costs
| Plan | Monthly | Yearly (per month) | Clients | Office users |
|---|---|---|---|---|
| Starter | 149 USD | 74.50 USD | 25 | 3 |
| Agency | 249 USD | 124.50 USD | 75 | 8 |
| Growth | 449 USD | 224.50 USD | 200 | 25 |
Every plan includes scheduling with recurring visits, the caregiver web app with GPS clock in and out, care plans and visit notes, hours reports and client invoices. Agency and Growth add payroll CSV export and overtime alerts. Growth adds EVV CSV export, roles and permissions and an audit log. See the full home care software pricing.
When a quote based platform is worth the money
If you bill Medicaid or insurance, submit visits to a state EVV aggregator, need a native app or many integrations, pay for a platform built for that. Aides does not offer those. It is built for private pay, non medical and private duty agencies, and the AxisCare alternative and ClearCare alternative pages show the side by side.
How to compare quotes fairly
Put every option on one page with the same assumptions: your client count today and in 12 months, the number of office users, and whether you need payroll export and EVV data. Add every first year fee. Check the exit: can you export clients, visits and invoices if you leave? If you use contracted caregivers, switching systems is also a good time to tidy their paperwork, and certificate of insurance tracking keeps those documents current.
FAQ
How much does home care software cost per month?
Published prices for small agency tools start around 149 USD per month. Quote based platforms do not publish prices, and third party directories estimate roughly 200 USD to 1,650 USD per month depending on vendor and client count, often plus onboarding.
Which home care software publishes its pricing?
Most established platforms such as AxisCare, ClearCare and AlayaCare use quote based pricing. Aides publishes 149, 249 and 449 USD per month by client band, with unlimited caregivers and no setup fee.
What should I ask for in a home care software quote?
Ask for the monthly price at your client count and at double that count, whether pricing is per client, user or company, every module priced separately, onboarding or migration fees, contract length and how you export data if you cancel.
Do I pay per caregiver or per client?
It depends on the vendor. Some price per user or per client, so a growing caregiver roster can raise the bill. Aides prices by clients scheduled in a billing month and keeps caregivers unlimited.
See the price before you talk to anyone
Try the scheduling demo, then start your agency account on a plan you can read on one page.